Pipedrive vs. Insightly
Comparison
The ultimate comparison between Pipedrive and Insightly
The ultimate comparison between
Pipedrive and Insightly
Core Features
Core features define how CRMs help you manage leads, customers, and your sales process. By understanding them, you know how well these tools centralise your data, keep your team aligned, and automate repetitive tasks.
Why Core Features matter:
- A strong feature set ensures reduced manual work, fewer missed opportunities, and clear visibility into your pipeline.
- Seamless team collaboration with real-time updates for everyone.
- Actionable analytics help you make faster, data-driven decisions.
Pipedrive is a visual, sales-focused CRM built for teams to manage pipelines, track deals, and close sales.
Insightly is a CRM and project management platform designed to help businesses manage customer relationships, sales pipelines, and post-sale projects in one place.
Integration Capabilities
Integration is one of the most important CRM features to compare, especially if you generate leads from multiple sources. An ideal CRM should seamlessly connect with external tools and platforms you already use. Strong integration capabilities mean your leads, conversations, and activities flow automatically into your CRM without endless copy-pasting or switching between apps.
This comparison lets you find out if a CRM
- Syncs with ad platforms, social media, websites, and online forms so every lead lands directly in your CRM.
- Connects with email, WhatsApp, SMS, and messaging apps to manage all conversations in one place.
- Works with Google Suite, Calendly, and automation tools like Zapier, Make, or Pabbly to save time and reduce repetitive tasks.
Supports integrations with property portals, IDX websites, and automotive marketplaces for niche businesses.
Pipedrive integrates with popular tools like Google Workspace, Outlook, Zoom, and marketing apps through its Marketplace and open API.
Insightly integrates with major lead sources and productivity platforms natively and via Zapier. It also offers a REST API for custom setups.
Mobile Capabilities
A desktop-based CRM may not be completely effective If you and/or your team are always out and about. Strong mobile capabilities help you manage leads, follow-ups, and updates on the go, whether you’re meeting clients, traveling, or away from your desk.
Know if your CRM helps you:
- Get instant alerts for new leads via app or text, so you never miss an opportunity.
- Access full CRM features from your phone, including follow-up reminders and updates.
- Add notes, track activities, or even integrate with other apps directly from your mobile.
Pipedrive offers a powerful mobile app that allows pipeline and lead management
Insightly offers a mobile app for users to manage contacts, opportunities, and tasks while on the move but may lack many desktop features.
Lead Management
Lead management is how CRMs help you capture, organise, and convert leads into customers. A strong lead management feature set ensures that every lead is not only collected but also followed up on at the right time, by the right person, with the right message.
Why it matters:
- Automatically bring leads in from websites, ads, and other lead sources without manual entry.
- Assign and route leads to the right team members for faster response.
- Keep prospects engaged with reminders and timely communication.
- Manage calls, emails, and messages directly within the CRM to maintain a complete history.
Pipedrive simplifies lead capture, tracking, and prioritisation using visual pipelines and customisable deal stages.
Insightly allows users to track leads from capture to conversion, automating follow-ups.
Ease of Use
Ease of use determines how quickly you and your team can get comfortable with the system and start seeing results. From the initial onboarding to day-to-day navigation, easy-to-use CRM saves time and reduces frustration.
Why it matters:
- Smooth onboarding: Easy setup helps teams get started without long delays.
- Minimal learning curve: A clear, intuitive interface means less time spent figuring things out.
- Support when needed: Access to training and help resources ensures users feel confident and supported.
Supports integrations with property portals, IDX websites, and automotive marketplaces for niche businesses.
Pipedrive comes with simple, intuitive interface that allows users to get started quickly without technical expertise.
Insightly comes with an intuitive, well-organized interface but may require some setup to fully use its features.
Industry-Specific Features
While not heavily industry-specific, Pipedrive offers flexible customisation options suitable for sales-driven sectors like real estate, agencies, and consulting.
Insightly provides customisable fields, workflows, and pipelines suitable for professional services, real estate, and manufacturing, though the tool is not deeply industry-specialised.
Customer Support
Strong customer support ensures you get timely assistance and keeps your processes running smoothly.
Cost
Cost plays a big role in finding the right fit for your budget without compromising on value. Not just the price tag, find out what you get for it. Many CRMs offer free plans or trials, making it easier to test before committing.
Pipedrive offers mid-range pricing with scalable plans that balance affordability and functionality.
Insightly is moderately priced, attracting small to mid-sized businesses that need both CRM and project management in one platform
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