{"id":10501,"date":"2025-06-20T12:08:53","date_gmt":"2025-06-20T12:08:53","guid":{"rendered":"https:\/\/www.privyr.com\/blog\/?p=10501"},"modified":"2025-10-16T05:23:45","modified_gmt":"2025-10-16T05:23:45","slug":"how-to-set-up-whatsapp-auto-responder-with-privyr","status":"publish","type":"post","link":"https:\/\/www.privyr.com\/blog\/how-to-set-up-whatsapp-auto-responder-with-privyr\/","title":{"rendered":"How to automatically respond on WhatsApp to leads from any source\u00a0"},"content":{"rendered":"\n<p>If you&#8217;re looking to set up a system that automatically and instantly responds to your new leads (from any source) on WhatsApp, this article is for you. <\/p>\n\n\n\n<p>If you\u2019ve been running lead generation campaigns online, you probably have a single script you like to use when messaging new leads for the first time, especially over WhatsApp. You\u2019ll then want to message all new leads at once. It saves time, and when composed well and sent promptly, it can help increase your chances of getting a response.<\/p>\n\n\n\n<p>But as you know, there are still two main challenges here. The first challenge is finding a way to access and manage all your new leads in one place, preferably on your phone, then sending them your welcome script via WhatsApp. <\/p>\n\n\n\n<p>Secondly, bulk messaging on WhatsApp goes against their Terms of Service, and doing so could get your number <a href=\"https:\/\/www.privyr.com\/blog\/how-to-unbanned-from-whatsapp-quickly\/\" target=\"_blank\" rel=\"noreferrer noopener\">banned<\/a>. Additionally, bulk sending doesn\u2019t necessarily let you reach out to new leads immediately, because you\u2019d usually have to wait until you have a complete list of people to reach out to.<\/p>\n\n\n\n<p>What if you didn\u2019t have to deal with any of this? What if you could <a href=\"https:\/\/www.privyr.com\/blog\/the-complete-whatsapp-automation-guide\/\" target=\"_blank\" rel=\"noreferrer noopener\">automate the process<\/a> of sending your script to every new lead via WhatsApp immediately after they\u2019ve submitted interest?<\/p>\n\n\n\n<p>Privyr introduces WhatsApp Auto-Responder. This feature lets you automatically message new leads on WhatsApp, directly from your own number, the moment they&#8217;re captured from any lead source. Yes, any lead source.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Supercharge your sales with WhatsApp Auto-Responder | Automatically respond to new leads on WhatsApp\" width=\"770\" height=\"433\" src=\"https:\/\/www.youtube.com\/embed\/0Q2Gfy6fNs0?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>No more messy spreadsheets, no shady workarounds with third-party tools, and no risk of getting banned. Just simple, instant, automated follow-ups that help you respond to new leads 24\/7.<\/p>\n\n\n\n<p>This article will explain everything you need to know about Privyr\u2019s WhatApp Auto-Responder, how to set it up, and how to make the best use of it to improve your chances of converting more leads into clients.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<h2>So what is Privyr\u2019s WhatsApp Auto-Responder?&nbsp;<\/h2>\n\n\n\n<p>WhatsApp Auto-Responder is a new feature from Privyr that lets you automatically send an instant welcome or introduction message to new leads on their WhatsApp the moment they\u2019re captured on your lead source. While Privyr already makes it easy to WhatsApp your leads, this feature automates the whole process, saving you time and ensuring  every lead gets the right response on time even when you or your team aren&#8217;t available.  <\/p>\n\n\n\n<p>For example, if you&#8217;re running a Facebook Lead Ad, the usual process of reaching out to new leads from this campaign would be to:<\/p>\n\n\n\n<ol>\n<li>Periodically check for new leads<\/li>\n\n\n\n<li>Manually export them, sort them in a spreadsheet<\/li>\n\n\n\n<li>Manually message each one by typing their details in your phone, or use an external <a href=\"https:\/\/www.privyr.com\/blog\/how-to-send-bulk-messages-on-whatsapp-with-privyrs-free-bulk-sender-tool\/\" target=\"_blank\" rel=\"noreferrer noopener\">bulk sender tool<\/a>.<\/li>\n<\/ol>\n\n\n\n<p>With Privyr\u2019s Auto-Responder, you can skip all of the above.<\/p>\n\n\n\n<p>Once you set it up, Privyr will instantly send your message to each new lead right via WhatsApp after they submit their details \u2013 automatically and without any manual work.<\/p>\n\n\n\n<p>It\u2019s a game-changer for businesses that want to engage leads instantly. You\u2019ll be able to connect with them while they\u2019re most interested, boosting your chances of getting a reply and converting them later. Best of all, it\u2019s fully compliant with WhatsApp\u2019s Terms of Service, so your number won\u2019t risk getting flagged or banned.<\/p>\n\n\n\n<p>Suggested read: <a href=\"https:\/\/www.privyr.com\/blog\/what-is-the-ideal-lead-response-time-and-how-to-achieve-it-efficiently\/\" target=\"_blank\" rel=\"noreferrer noopener\">What is the ideal response time and how to achieve it efficiently<\/a><\/p>\n\n\n\n<h2>How is WhatsApp Auto-Responder different from WhatsApp\u2019s Auto Reply&nbsp;<\/h2>\n\n\n\n<p>You might already be familiar with WhatsApp\u2019s Auto-Reply feature, which lets you automatically send a generic reply when someone messages you while you\u2019re unavailable.<\/p>\n\n\n\n<p>WhatsApp Auto-Responder, however, is something entirely different. It doesn\u2019t just reply to incoming messages, it helps you start the conversation.<\/p>\n\n\n\n<p>Normally, when you generate leads online, you only collect their contact details. The leads won\u2019t send you a WhatsApp message. That means, even if you have the Auto-Reply turned on, you\u2019ll have to manually reach out to the leads later. This is where WhatsApp Auto-Responder changes the game.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<p>With WhatsApp Auto-Responder, you can automatically reach out to them on WhatsApp from your existing WhatsApp Business number as soon as a lead is captured on your lead source. No delays, no manual effort, just instant engagement with your new leads, right when they\u2019re most interested.<\/p>\n\n\n\n<p>Here are a few differences between these two tools:&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><\/td><td>WhatsApp Auto-Reply&nbsp;<\/td><td>WhatsApp Auto-Responder<\/td><\/tr><tr><td>First message<\/td><td>Automatically replies to leads\/contacts if they message you during your off hours<\/td><td>Automatically messages new leads 24\/7 immediately after they submit interest on any source<\/td><\/tr><tr><td>Automatic response to new leads<\/td><td>Yes, but only if they message you during your off hours<\/td><td>Yes, 24 hours a day<\/td><\/tr><tr><td>Personalised message for each lead<\/td><td>No, message is generic and the same for all enquiries<\/td><td>Yes, the Auto-Responder is customised with each lead\u2019s name and other details<\/td><\/tr><tr><td>Used for&nbsp;<\/td><td>Replying contacts that message you when you\u2019re not available<\/td><td>Instantly reaching out to new leads with an introduction message or any message of your choice the moment they enter your pipeline<\/td><\/tr><tr><td>Tools needed<\/td><td>WhatsApp Business app on your phone&nbsp;<\/td><td>WhatsApp Business app, Privyr<\/td><\/tr><tr><td>Cost&nbsp;<\/td><td>Free<\/td><td>Charged per successful auto-response, ensuring you stay at the top of their minds<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2>How to set up WhatsApp Auto-Responder on Privyr&nbsp;<\/h2>\n\n\n\n<p>Before you begin, here\u2019s what you need to activate this feature:&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>Tools<\/strong><\/td><td>WhatsApp Business.&nbsp;Privyr (With at least a Privyr Pro subscription).<\/td><\/tr><tr><td><strong>Cost<\/strong><\/td><td>Monthly (or yearly) Privyr Pro subscription charge (starts at $35).&nbsp;Per message charge for every successful auto response on WhatsApp.&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Here\u2019s how to activate your WhatsApp autoresponder on Privyr:&nbsp;<\/p>\n\n\n\n<h3>Step 1&nbsp;<\/h3>\n\n\n\n<p>Visit <a href=\"http:\/\/privyr.com\" target=\"_blank\" rel=\"noreferrer noopener\">privyr.com<\/a> and sign in. If you don\u2019t already have an account, sign up for a new account. Then, download the Privyr app on your phone and integrate all lead sources you\u2019re generating leads on. Examples include Facebook Lead Ads, WordPress Forms, Google Forms, LinkedIn, and many more.<\/p>\n\n\n\n<h3>Step 2&nbsp;<\/h3>\n\n\n\n<p>Sign into Privyr on desktop, go to <strong>Integrations<\/strong>, and click on <strong>Configure Lead Automations<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXcDLOgfJS49Wl2sPyXsjVp-gCRz6h7fXaGOc-YlZ_YkhSPZc69NFJzGXvHcisixcNq_c6-6E6s9po79DCk5Ucmxga44HsuDxCZW8l1j9pnyH20VjukiqLIZmOdTIFfBlNznrjZSzQ?key=BDia_CEsroC_Dbx9EhX4Dg\" alt=\"\"\/><\/figure>\n\n\n\n<h3>Step 3<\/h3>\n\n\n\n<p>Click on <strong>WhatsApp Auto-Responder<\/strong>, and then <strong>Login with Facebook.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXcz_KWh4FooCkGHRW_S-V4lTa-Nnu3lIWwJvyoanPvu5m_JK6UFCaQ_pOMAcQ2n4bYSZnG7cpM8d5n6TELe032Xqaa80zKwJe3RzfdixgyZTOWRzt9xCmJRnFahBbETVZDz0pvy7w?key=BDia_CEsroC_Dbx9EhX4Dg\" alt=\"\"\/><\/figure>\n\n\n\n<h3>Step 4<\/h3>\n\n\n\n<p>In the new window,<strong> <\/strong>click<strong> continue. <\/strong>You\u2019ll be prompted to connect your Privyr account. Click<strong> on Get started<\/strong>.<strong>&nbsp;<\/strong><\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXfzHH5otpTKWQvk8T-QNfJFpwIezXCIMlBTBMSKPX8QzkmQAVcqmV3PkO7AyI2iTradSmPzdMd2jDp39y-cWKfweacJtwDpXxVJw9sjKMCFgmU1cz2z4UazfnRaJRwJg1GYnn5Wgg?key=BDia_CEsroC_Dbx9EhX4Dg\" alt=\"\" width=\"408\" height=\"462\"\/><\/figure><\/div>\n\n\n<h3>Step 5<\/h3>\n\n\n\n<p>Add your business portfolio and then select the first option to connect your existing WhatsApp Business app.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXdPiJNgAO7mLwAMyqP30Yh0TV3ECES3qbXR_5xrSCK-Q7tcGddbOSzdokLw7-mbZPUEmdKGLlnWQgRMEC1_VP0Y3_dpDVV-iFuDirKsOVVnymouT9C685etSztQC7pcXjl2R0XZFA?key=BDia_CEsroC_Dbx9EhX4Dg\" alt=\"\" width=\"408\" height=\"463\"\/><\/figure><\/div>\n\n\n<h3>Step 6<\/h3>\n\n\n\n<p>Add the phone number you want to send your Auto-Response from, and your WhatsApp Business account name.&nbsp;&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXcB0eYwYfTUSmw0L2XEsz99yL__kGV8z13A2M_Hs2ZSLuxn-CfiDdaT1UhiB9-wEWhdayTvp6c8zgZKWydThyL9Ht89AVgf6CMz_bEfnay_nKFW4tFZ3xTyQhk38SkU_JAhEWFpwg?key=BDia_CEsroC_Dbx9EhX4Dg\" alt=\"\" width=\"408\" height=\"467\"\/><\/figure><\/div>\n\n\n<p>Once you click <strong>Next<\/strong>, you\u2019ll see a summary of the access required to complete the set up. Go ahead and click <strong>Continue<\/strong>. You\u2019ll see a QR code and receive a message on your WhatsApp Business app with instructions.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<h3>Step 7<\/h3>\n\n\n\n<p>Switch over to your mobile and open the message.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXc3bf6J3VRW-QePkQd8462jc79dw1ED47vOGqJAVli65oj2l74Lgptfn7pCYV2GrIAM8Mu2ULFJHwFZjHGJHiin6sPEDxVYWvB5IzC15fN8tPs9n3qlW_D7Gxs4_Ls3Hp3to5IJyQ?key=BDia_CEsroC_Dbx9EhX4Dg\" alt=\"\"\/><\/figure><\/div>\n\n\n<p>Next, click on <strong>Connect to the business platform, <\/strong>and then choose whether or not to share your existing chat history. Select either option and click <strong>Confirm<\/strong>.&nbsp;&nbsp;<\/p>\n\n\n\n<h3>Step 8<\/h3>\n\n\n\n<p>Scan the QR code on your laptop. This process may take up to 1 minute to complete.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXdkQJVNtGzgV13BN7GK4VIcfZV-gOq2Mn52abFR1ohBHzruMrWGanHmwHpAGnto91IHPiSvR8I1im9Pud07f_67pdr56MHaRmVfyyI1LpB9r-tBDL3D3jozu04-8Yv8mROjvIme-w?key=BDia_CEsroC_Dbx9EhX4Dg\" alt=\"\"\/><\/figure><\/div>\n\n\n<h3>Step 9<\/h3>\n\n\n\n<p>Switch back to your laptop and complete the process. You\u2019ll see a message confirming that your WhatsApp Business number is successfully connected to Privyr. Click <strong>Finish<\/strong>.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXc56CaeD_UjMvwoOwE6-zD6FFswuDokgNCp8sSyXWHaDYDKoxCXBpNaUntVAed0jIb5ZGnD6-zOo_Bqkez79FnAv158_9q0C_-cIxvvmRYVquBtMg1XZa65D0PYvkKNXoaSbKftBw?key=BDia_CEsroC_Dbx9EhX4Dg\" alt=\"\" width=\"404\" height=\"440\"\/><\/figure><\/div>\n\n\n<h3>Step 10<\/h3>\n\n\n\n<p>The final step involves setting up your Auto-Responder message that will be automatically sent to new leads. Privyr will instantly send this message to new leads that you capture on any of your lead sources that are connected to Privyr. To set up your custom Auto-Response, scroll down and add your message in the message template box, as shown below.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXd7y06UH_O73mgj22GjTchp5guaQQwhwItaUNU8lfqXOBt-wzj-gT3JRuaWDp-MTo-Osz_8ZWyxg-dG2Ao_a58nmxPkKjS2xgeANI20AakNlqkXl_UtkfBkKClT9RE5OjTxOExh?key=BDia_CEsroC_Dbx9EhX4Dg\" alt=\"\"\/><\/figure>\n\n\n\n<p>Then, click on<strong> Submit for approval<\/strong>. Once your message template is approved by WhatsApp (usually within a minute), your auto-responder will run automatically, so all new leads received in your Privyr account will be instantly messaged via WhatsApp. It\u2019s that easy!<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXd_JrhmpJvXHy-Fvo9wS3UTo9NC8UTNSVTzLvdX3XzqwJeCSpGDmGrEXo07Ol9HIjSZtuTWMi2-0mE4hKb3gNkrdApCc7231bw9bdPN5dE1yT2o704FXT0C7YGWDVgvgrjXzIBrfQ?key=BDia_CEsroC_Dbx9EhX4Dg\" alt=\"\" width=\"427\" height=\"414\"\/><\/figure><\/div>\n\n\n<p>Do note that you\u2019ll be charged for each auto-response successfully sent to a lead.&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/www.youtube.com\/watch?v=xyKALeCtP7s\" target=\"_blank\" rel=\"noreferrer noopener\">Here\u2019s a complete video tutorial for setting up automatic WhatsApp responder with Privyr<\/a><\/p>\n\n\n\n<p>If you&#8217;re primarily generating leads from Facebook, we also recommend activating the Meta Conversions API tool before setting up your WhatsApp Auto-Responder. This way, you get the best of both worlds \u2013 receiving more high-quality leads over time, and a seamless sales process to reach out to new prospects immediately .&nbsp;&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/www.privyr.com\/blog\/what-is-facebooks-conversions-api-and-how-to-make-the-most-of-it\/\" target=\"_blank\" rel=\"noreferrer noopener\">This article explains everything you need to know about conversions API, plus how to activate it to make the best of it.<\/a>&nbsp;&nbsp;<\/p>\n\n\n\n<h2>Final words&nbsp;<\/h2>\n\n\n\n<p>If you use WhatsApp to communicate with your leads and customers, a WhatsApp Auto-Responder can be a game-changer, not just for lead nurturing, but for streamlining your first outreach.<\/p>\n\n\n\n<p>It handles one of the most crucial sales steps after lead generation: reaching out to new prospects while you\u2019re still fresh in their minds. By contacting them instantly, it boosts your chances of conversion.<\/p>\n\n\n\n<p>Even better, it frees up your time and energy to focus on parts of the conversation that need the human touch, such as personally showing them how your product or service can truly make a difference.<\/p>\n\n\n\n<p>If you haven\u2019t tried Privyr yet, now\u2019s the time. Boost your sales by up to 300% through faster lead response, smarter follow-ups, and a highly efficient sales process.&nbsp;<br><a href=\"https:\/\/www.privyr.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Download Privyr today!<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you&#8217;re looking to set up a system that automatically and instantly responds to your new leads (from any source) on WhatsApp, this article is for you. If you\u2019ve been running lead generation campaigns online, you probably have a single script you like to use when messaging new leads for the first time, especially over<\/p>\n","protected":false},"author":6,"featured_media":10502,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[2],"tags":[1190,1191,1189],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.6.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to auto respond to new leads on WhatsApp? - Privyr Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.privyr.com\/blog\/how-to-set-up-whatsapp-auto-responder-with-privyr\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to auto respond to new leads on WhatsApp? - Privyr Blog\" \/>\n<meta property=\"og:description\" content=\"If you&#8217;re looking to set up a system that automatically and instantly responds to your new leads (from any source) on WhatsApp, this article is for you. 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